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CRM SOP

This is the Standard Operating Procedure (SOP) for our Customer Relationship Management (CRM) tool

Why do we need an SOP for our CRM?

 

1. Capture Everything

No matter if it’s a lead or not, capture everyone in the CRM, this list is used for future marketing also

2. Create a new person and company details

No matter if it’s a lead or not, capture everyone in the CRM, this list is used for future marketing also

3. If not a lead, create a follow up event if appropriate

New prospects may require 5 touches before they consider doing business with us.

If we do this in worketc, it appears the notifications do not work?

4. If a business lead? Create a lead!

Be sure to assign value and stage % to the lead.

5. Check back on the lead in weekly meetings.

Ensure follow ups are being made

6. Move the lead through the pipeline stages

Hot | 95% | Quote agreed 95%
Warm | 75% | Presentation/Initial Negociation 75%
Internal | 50% | Quotation sent 50%
SOW | 25% | Ready for Project meeting 25%
Friendly ++ | 15% | Project brief received 15%
Friendly | 5% | Contact Made 5%
Sleepy | 1% | To be contacted again 2%
Bu Yao | Project declined 1%
NO CONTACT YET 0%