EXPENSES CLAIMS FROM OUR TEAM

– fill in claim form

– attach receipt/fapiao

– finance will pay back employees in cash

CREDIT CARD EXPENSES

– All Credit Credit card expenses must be paid back out of Petty Cash

– Must be recorded accurately in the Petty Cash Excel Sheet (not it Worketc) on the day of payment

– The person who pays for the Expense must provide the invoice/fapiao from the supplier. Those receipts needs to be kept together and mentioned in the Petty Cash Excel Sheet.

!! FOREIGN CURRENCY PAYMENT !!

– If the CC payment was made in a foreign currency, please use the daily exchange rate on http://www.xe.com/ to convert the expense

– Use the rate of the CC Payment Day

– Write down the conversion in the Petty Cash sheet

– Pay back in cash and get the person paid back to sign a receipt

EXPENSES PURCHASED FROM OUR SUPPLIERS AND PAID IN CASH

– Must be <1000RMB or approved with finance@threaddesign.com.cn before agreeing with the supplier the payment will be made cash

– Fapiao or receipt to be provided by supplier and all receipts to be stored together

– Must be recorded accurately in the Petty Cash sheet (not it Worketc) on the day of payment

– Pay back in cash and get the person paid back to sign a receipt

RECORD PETTY CASH IN WORKETC

– Monthly (last day) recording of Petty Cash balance by our accountant, matching the Excel Sheet

– Detailed Excel Sheet to be sent to finance@threaddesign.com.cn on the last day of each month

– Each withdrawal of cash from our SH account must be recorded in WorkEtc on the day of withdrawal, with Supplier = Petty Cash